Terms of Business
This document details our services and our arrangements for dealing with your insurance. Please read it carefully and retain a copy for your records. The English language will be used for all communications, the contractual terms and conditions, and any information we are required to supply to you, before and during the duration of the contract and this agreement shall be subject to English Law.
The Financial Conduct Authority is the independent watchdog that regulates financial services. Pedalcover Plus is a trading style of Kingswood Insurance Brokers Ltd, which is authorised and regulated by the Financial Conduct Authority. Our FCA Register number is 550254. You can check our status at https://register.fca.org.uk or by contacting the FCA on 0800 111 6768. Our permitted business includes arranging, dealing in and assisting with the placing and administration of General Insurance policies.
We are a data controller and our data protection officer is Darren Thomas. We act as your agent and will collect data, including personal information and risk details, solely to enable us to obtain and provide insurance quotations, arrange and administer your insurance. Data collected by us is contractual, and for our legitimate business interests as an insurance broker and we will be unable to offer any quotation or insurance if you refuse to provide certain personal data, including health, financial and criminal records data which is collected under the lawful basis of public interest, where these would affect the provision of cover and/or performance of insurance contracts. Your information will be held securely by us and shared with insurers, and anyone else involved in the normal course of arranging and administering your insurance which could include reputable providers outside the EU, to enable them to provide accurate terms and they will also obtain data about you and your insurance history from various insurance anti-fraud databases, such as the Claims and Underwriting Exchange (CUE) as well as publicly available websites and credit referencing agencies. We will also share your contact information with Brief Your Market, Innovation Visual & Jam Jar PR who help us serve to our clients relevant newsletters and updates on our service and other products available, but we will not give anyone else any personal information except on your instructions or authority, or where we are required to do so by law, or by virtue of our regulatory requirements. Information about you and your insurances will be held while you are a client and for a minimum of three years, and in certain circumstances up to six years, after expiry of your policies. Under the Data Protection Act 1998 data subjects have the right to see, and correct, personal information about them that we hold. Please write to our data protection officer at our usual office address if you wish to exercise your rights or have a complaint about our use of your data.
Service and products
We are a specialist insurance intermediary, who acts on our customers’ behalf in arranging insurance. Our services include: assessing your insurance needs and personally recommending policies suitable for you; arranging your insurance cover with insurers to meet your requirements; and helping you with any ongoing changes you have to make. We will consider a single insurer for each of the products we provide. We will advise and make a personal recommendation for you after we have assessed your demands and needs. Our advice will be confirmed in a demands and needs statement, giving reasons for our recommendation. Where we do not have a policy which meets your stated needs, we will tell you which requirements are not met to enable you to make an informed decision. Our specialist Pedalcover Home and Bike policy is provided by a single insurer, however in some circumstances and for other insurance cover we will select from a range of insurers, representing a fair analysis of the market.
As part of our service, we will assist you with any claim you need to make and tell you what your responsibilities are in relation to making claims. All incidents which could lead to a claim must be reported as soon as practicable. Your insurer’s claims contact number is shown in your policy. We will deal with all Pedal Cycle claims. All such claims should be reported using the contact details found HERE
We normally accept payment by cheque or the following credit/debit cards – Visa, MasterCard. You may be able to spread your payments through a credit scheme, which we have arranged with Premium Credit Ltd. Rates and acceptance will be subject to a credit check. We will give you full information about your payment options and the appropriate finance agreement when we discuss your insurance in detail. Under the terms of our agreements with the Insurance companies with whom we place business, we receive premiums you pay to us as Agent of the Insurer. We do not pay any interest on premiums held by us in the course of arranging and administering your insurance.
Fees and charges
We usually receive commission from the insurer, which is taken from the amount you pay us, on the insurance and premium finance with whom we place your business. Insurer commission could be up to 30% and we also make the following charges to cover the administration of your insurance:
Arranging new policies – £100
Mid term adjustments – £NIL
Renewals – £100
Replacement/duplicate certificates or cover notes – £NIL
Mid-term cancellations and other refunds are paid NET of commission and in addition we may charge an administration fee of £50. We may also make additional charges specific to the arrangement & servicing of certain policies (e.g. claims handling), but these will always be advised to you in advance.
How to complain
Our aim is to provide a first class service, however, if you wish to register a complaint, please contact us by writing to Darren Thomas, Kingswood Insurance Brokers Ltd., The Old Mill, Abbey Road. Ewenny, Vale of Glamorgan. CF35 5BN or, by phone 01656 652977 by email email@example.com. If you cannot settle your complaint with us, you may be entitled to refer it to the Financial Ombudsman Service, for an independent assessment. The FOS Consumer Helpline is on 0800 023 4567 and their address is: Financial Ombudsman Service, Exchange Tower, London E14 9SR Their website is at: http://www.financial-ombudsman.org.uk/ or, if your complaint relates to a policy sold online or via email you can register the complaint using the European Online Dispute Resolution platform at http://ec.europa.eu/consumers/odr/
The Financial Services Compensation Scheme (FSCS)
We are covered by the Financial Services Compensation Scheme (FSCS). Insurance advising and arranging is covered for 90% of the claim, without an upper limit. For compulsory insurances (e.g., motor insurance and employers’ liability insurance), insurance advising and arranging is covered for 100% of the claim, without an upper limit. Further information about compensation scheme arrangements is available from the FSCS.
Responsibility to provide information
You must take reasonable care to answer all questions honestly and to the best of your knowledge, and if you volunteer any other information, you must ensure that the information is not misleading. If any information that you have provided to us changes before you take out your insurance, during the life of the policy or at renewal, you must inform us of the change. If you deliberately, recklessly or carelessly misrepresent any information in relation to this insurance then your policy may be cancelled without refund, or treated as if it never existed, or your claim rejected or not fully paid.
Right to cancel
You have a legal right to cancel your policy or credit agreement for any reason, subject to no claims having occurred, within 14 days of receiving the full terms and conditions. You will always be advised where this Right applies. A charge will apply for the period of cover provided and, in addition, we make an administration charge as detailed above. If you cancel a credit agreement you will need to repay any sums provided in full. If you cancel after the 14 days has elapsed, short-period cancellation rates apply. If you wish to cancel a policy you must advise us in writing, prior to the expiry of the 14-day cancellation period, to our usual office address or by email firstname.lastname@example.org
Premium finance facilities and service
We are a credit broker, not a lender. We may use insurance and finance providers who will conduct a credit check and share your payment record with other lenders, all of which will be recorded on your credit record. Please contact us if you do NOT consent to a credit check being undertaken, however this may affect our ability to offer instalment facilities to You. In relation to the provision of credit, we offer only the facilities provided by Premium Credit Ltd from whom we may receive a commission. We will not offer you any advice on premium finance facilities available through us and you will need to decide yourself on the suitability of any credit agreement offered. Please Note: Your policy cover will cease if you fail to keep up payments on an instalment agreement or premium finance facility related to it and your credit rating may be affected. In entering into a credit agreement to pay your insurance premium, you give the finance provider the legal Right to cancel your insurance policy on your behalf in the event that you default on the loan, and offset any refunded premium against the outstanding amount owed to them. This means that if you default on your payment terms and the finance provider requests that we cancel your policy, we will do so as your agent.